N.Y. Executive Law Section 845
Central state registry of police officers and peace officers


1.

The division shall collect information to maintain, on a current basis, a registry of all police officers and peace officers in the state. Such registry shall contain, with respect to each officer, his or her name, date of birth, social security number, rank or title, employer, and date of successful completion of training required by section 2.30 of the criminal procedure law and General Municipal Law § 209-Q (Permanent appointment of police officers)section two hundred nine-q of the general municipal law.

2.

(a) Each head of a state or local agency, unit of local government, state or local commission, public authority or other organization which employs police officers or peace officers shall transmit to the division, no later than the fifteenth day of January annually, and in a form and manner prescribed by the division, a list containing the name of every police officer or peace officer employed by his or her agency, government, commission, authority or organization indicating with respect to each officer his or her date of birth, social security number, rank or title, employer, and whether he is employed full-time or part-time. In addition to such annual list, each such head, whenever officers have been newly appointed or have ceased to serve, shall immediately transmit to the division, in a form and manner prescribed by the division, a list containing the names of such officers which, in the instance of new appointees, shall include all the information required to be furnished in the annual listing.

(b)

Whenever officers have ceased to serve, each such head shall immediately transmit to the division, in a form and manner prescribed by the division, notification that any such officer has ceased to serve due to a leave of absence, resignation, removal, removal for cause, or removal during a probationary period.

3.

(a) The division shall establish rules and regulations to provide for a permanent system of identification for each police and peace officer, which shall include procedures for updating the registry upon an officer’s failure to complete required training within the time limitations established in law or regulation.

(b)

Such rules and regulations shall also establish procedures, in accordance with the state administrative procedure act, for a process as described in this paragraph. When it shall appear to the commissioner or the commissioner’s designee that a notification of the reason such an officer ceased to serve, received by the commissioner pursuant to paragraph (b) of subdivision two of this section, is inaccurate in a material respect, the commissioner shall attempt to resolve such discrepancy by contacting the head of the office that submitted such notification. If such informal efforts do not resolve the discrepancy promptly, the commissioner may issue a notice to such head and the officer who is the subject of such notification of an inquiry into the accuracy of such record. After notice and an opportunity for each to be heard, if the commissioner finds such record to be inaccurate with respect to such matter in a material respect, the commissioner shall provide notice of such determination to each of them and, pursuant to such determination, may correct such record. The commissioner shall maintain a clear documentary record of both the original record and the correction made.

4.

Upon the failure or refusal to comply with the requirements of subdivision two of this section, the commissioner may apply to the supreme court for an order directed to the person responsible requiring compliance. Upon such application the court may issue such order as may be just, and a failure to comply with the order of the court shall be a contempt of court and punishable as such.

5.

The division shall cooperate with the division of state police in making the information in the central registry of police and peace officers available for the purpose of verifying transactions involving firearms.

Source: Section 845 — Central state registry of police officers and peace officers, https://www.­nysenate.­gov/legislation/laws/EXC/845 (updated Oct. 22, 2021; accessed Jun. 15, 2024).

835
Definitions
836
Division of criminal justice services
837
Functions, powers and duties of division
837‑A
Additional functions, powers and duties of the division
837‑B
Duties of courts and peace officers
837‑C
Processing requests submitted by police departments
837‑D
Soft body ballistic armor vests for police officers
837‑E
Statewide central register for missing children
837‑F
Missing and exploited children clearinghouse
837‑F‑1
Missing vulnerable adults clearinghouse
837‑F‑2
Missing adults
837‑G
Livery vehicle safety training program establishment
837‑H
Livery vehicle safety training program
837‑I
Uniform parking ticket
837‑J
Parking violations enforcement and disposition program
837‑K
Safe house for children
837‑L
Capital prosecution extraordinary assistance program
837‑M
Reporting duties of law enforcement departments with respect to missing children and vulnerable adults
837‑M*2
Criminal history records search for certain employment, appointments, licenses or permits in the city of New York
837‑N
Criminal history information of caregivers
837‑O
Search for arson and sex offense conviction records of volunteer firefighter applicants
837‑P
Criminal history records search for certain licenses and registrations in the county of Westchester
837‑Q
Payments to Westchester county for policing special parkways
837‑R
Office of sex offender management
837‑S
Search for sex offense conviction records of emergency medical technician and other first responder applicants
837‑T
Use of force reporting
837‑U
The division of criminal justice services, in conjunction with the chief administrator of the courts, shall collect data and report annua...
837‑V
Report of discharge of weapon
837‑V*2
Reporting duties of law enforcement departments with respect to arrest-related deaths
837‑W
Technological viability of microstamping-enabled firearms
837‑W*2
Blue alert system
837‑X
Cooperation with certain out-of-state investigations
837‑X*2
Cooperation with certain out-of-state investigations
838
Identification of unknown dead and missing persons
838‑A
Maintenance of sexual offense evidence kits
838‑B
Victim’s right to notice
839
Municipal police training council
840
Functions, powers and duties of council
841
Functions, powers and duties of the commissioner with respect to the council
841‑A
Security guard advisory council
841‑B
Functions, powers and duties of council
841‑C
Functions, powers and duties of the commissioner with respect to the council
841‑D
Saving clause
842
Council rules and regulations promulgated by governor
843
Division homepage on the internet
844‑B
New York state committee for the coordination of police services to elderly persons
845
Central state registry of police officers and peace officers
845‑A
Presentment of flags lowered to half-staff in memorial of the death of any police officer or peace officer
845‑B
Requests for criminal history information
845‑C
Criminal history record searches
845‑D
Criminal record searches: reports for civil purposes
845‑E
Commercial security tax credit program
846
Programs for the aging
846*2
Programs for the aging

Accessed:
Jun. 15, 2024

Last modified:
Oct. 22, 2021

§ 845’s source at nysenate​.gov

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